Terry Punch Research Library
The Research Room is open to members and the public during open hours. Please consult the GANS website for scheduled open hours to ensure availability. We operate entirely with Volunteers, so it is always a good idea to check ahead. If you have any inquiries, please phone 902-454-0322.
RESEARCH ROOM RESOURCES
Besides the main library collection you will find:
- two computers
- a printer
- Copy services
- Free WIFI (password provided on site)
- Free onsite access to Find My Past, American Ancestors, and an enhanced version of Familysearch.org.
- Property Online on one computer ($5.00 for half day use)
- Chronicle-Herald Obituary Index 1961-1999 (about 500,000 records) on a library computer.
All materials in the Research Room are reference use only and are not available for loan. The main collection consists of genealogical guides, handbooks, reference sources, family and local histories and other books and materials that focus on Nova Scotia and the origins of the peoples who live or have lived here. GANS would be very pleased to accept donations of family histories.
HOW TO USE THE ONLINE CATALOGUE
The catalogue is searchable by title, author or keyword. You can search from home or at the Library. The website module for the catalogue allows searchers to find materials in both print and electronic formats.
The catalogue can be searched using the following drop down menu selections:
Regions (lists specific regions to select to narrow down your search)
Subject (key word subject listings can be selected to narrow down your search)
Surname (surnames are not inclusive for all materials in the collection)
You can also enter your own search terms using:
Call Number (GANS books are classified using the Library of Congress system; you can search by a portion of the call number, e.g. CIRC, VF (Vertical File), etc.)
Description (not all materials have a description)
Surname (not as useful as the fixed menu Surname search)
All Listed Fields (can search all the above fields at one time; recommend using a single word or a phrase for best results)
Unless you are looking for a specific title, begin with a broad search by using several terms. Too many results? Narrow it down to a key word or surname. Also, as you select more search parameters and narrow down your search, your results will be more specific.
A quickly growing number of duplicate books have been designated as our circulating collection and may be borrowed by our Canadian members. They are kept in a separate bookcase outside the Research Room. You can look for them in the library catalogue by searching the Call Number field for the term CIRC”:
Items can be borrowed for a four-week loan and may be renewed twice. Due to the small size of the collection, there is a borrowing limit of 3 items per person.
Local members can borrow items while at the library during our open hours, or:
- search the library catalogue from home,
- email email@example.com with your requests,
- then arrange to come and pick them up at the office, either during our open hours or by appointment.
For Canadian members who cannot come to the GANS office due to distance (outside 100 km) you can:
- search the library catalogue from home
- email firstname.lastname@example.org with your requests, along with your full mailing address,
- then we can mail your requested items directly to you, return postage paid by GANS.
We are very sorry but circulation by mail is not currently available to members outside Canada, primarily due to the high cost of postage. Upon request, we can search for locations near you that carry the titles you are interested in.
PERiodical Source Index (PERSI) NEW!!
Are you looking for more information on your families or records of a particular area and time period? Not always able to find or access what you need in a book or in an online database like Ancestry or familysearch.org? The Periodical Source Index, or PERSI, is the largest subject index to genealogy and local history periodical articles in the world, created by the staff of the Allen County Public Library Foundation and the ACPL’s Genealogy Center. PERSI indexes articles in periodical titles (including defunct titles) published by thousands of local, state, national and international societies and organizations. It is arranged by surname or location and also by basic subject headings.
(Information on finding and ordering an article from GANS or another library is available here)
GANS GUIDE TO USING PERSI
Search Options available
a. United States; by state and county
b. Canada; generally or by province, then by county or city/town
c. British Isles; by country (includes Channel Islands, England, Great Britain, Ireland, Isle of Wight, Isle of Man, Northern Ireland, Scotland, Wales), county, or town
d. Other Countries; list of other countries covered
- Research Technique Articles; search by 23 record types, identified below.
- Article Title Keyword Search; uses an “OR” search automatically; to search a phrase, enclose it in quotation marks, e.g. “Nova Scotia Museum”
List of Record Types in Research Technique Articles
- Biography: more than three main people; sources for biographical research
- Cemeteries: listings, history, lot owners, plot maps, photos
- Census Records: federal, state, municipal
- Church Records: histories, records, directories, photos
- Court Records: civil, criminal, licenses
- Deeds: only deeds (can include slaves)
- Directories: city, county, atlas directories, business or manufacturing
- Families: Bible records
- History: narratives on localities, companies, houses, ethnic groups
- Institutions: orphanages, hospitals, poor farms, prisons, photos
- Land Records: anything pertaining to land that is not a deed
- Maps: migration trails, county boundary changes, plats
- Military Records: muster rolls, regimental histories, troop movements, photos
- Naturalization: declarations of intent, petitions, naturalizations
- Obituaries: full obituaries, death notices
- Other Records (Misc.): archaeology, extracted local newspaper items, photos and other articles not belonging to another record type
- Passenger Lists: ship histories, travel experiences, lists
- Probate Records: administrations, guardianships, apprentice documents
- School Records: attendance, student lists, histories, teams, photos
- Tax Records: personal, property, income
- Vital Records: births, marriages, deaths, coroner inquests, funeral homes
- Voting Records: lists, elections, election procedures
- Wills: indexes, abstracts, transcriptions (can include slaves)
Each of the 23 record types is further subdivided by geography or topic, e.g. Cemeteries – Canada or Cemeteries – Photography.
Hints for effective searching of the PERSI database
Understanding a few things about the contents of PERSI will help produce maximum success with minimum effort.
- PERSI is a subject index to articles, not an ‘every name’ or ‘every word’ index. Entries are by:
- Location and record type;
- Surname as subject; or
- “How-to” topic.
- The article title listed in the citation may not be the actual title as it appears in the periodical. Article titles are not always descriptive, so encoders sometimes alter them to include the actual subject, location, or time period.
- PERSI has evolved over the years. Originally limited to 50 characters, article title entries can now be 150 characters, allowing for a fuller description that can assist the researcher in identifying useful sources.
- Abbreviations are used often, but not always. States are abbreviated by their postal codes; religious dominations may be abbreviated by standard three, four or five letter designations; and organizations such as the Grand Army of the Republic are identified by their initials.
- Terminology and spelling can change with location. For example, a “railroad” in the United States may be a “railway” in Canada. Similarly, a large group of working people in England may be identified as “labour,” instead of the American “labor.”
- An article title in French, Spanish, German, Dutch, etc., indicates an article in that language.
- More than 60 people have been employed by the project over the years. Although guidelines have improved in this time, the encoding process remains a very subjective one. Encoders and editors strive to make citations as user-friendly as possible, but researchers must also exercise creativity in their searches.
What PERSI does not index
- Surname periodicals
- Every name in every article
- Queries, ancestor charts, family group sheets, fiction, cartoons, or poetry
- Society officers, membership lists, meeting notices
- Book and computer software reviews
- Surname journals and newsletters
- Page numbers
Finding and Obtaining a copy of an Article
1. In the GANS Library and webpage
Check the GANS Library Catalogue to see if we carry the periodical, and if so, if we have the issue you need.
Non-members: On our website, click on Research Services, then Research Support, then Lookup Services. For each copy of an article you want, please add $10.00 to the shopping cart and follow the directions for payment. Once you have paid, please send your request(s) to our research team.
GANS members: Log in and check our Members Only Area to see if we have a digital copy of the periodical issue you need, which you can read or copy for free. If you require an article from one of our print publications, then log in to get the member discounted price of $8 per article and follow the procedure as outlined above for non-members.
2. Using Allen County Public Library Article Copy Service
The ACPL Foundation offers a for-fee article copying service for those unable to visit the ACPL or access the periodicals elsewhere. There is a link to the article request form from a PERSI search result page.
3. Articles at the FamilySearch Library
Articles may be found at the FamilySearch Library. With the name of the periodical, check the FamilySearch Catalog to see if there is a copy in their collection. The FamilySearch Library has collected many periodicals, with some available in digital format and accessible online. United States periodicals may be found in the FamilySearch Catalog with a title and keyword search:
- Title: Search for the title of the periodical
- Keyword: Search for the publishing society name.
Through Other Sources
Check to see if the periodical is available on-line. An organization close to you may provide copies of their publications in PDF format for a small fee, or free. Older publications may be available digitally through Google Books. The ability to search full text can make the on-line versions even more valuable than printed copies.